Events Consultant

Description

Thurgood Marshall College Fund (TMCF) is the nation’s largest organization exclusively representing the Black College Community. TMCF member-schools include the publicly supported Historically Black Colleges and Universities (HBCUs) and Predominantly Black Institutions (PBIs).

Scope of Work

The Events Consultant will develop the overall event strategy that includes the planning and execution of all event elements regarding programs, meetings, conferences and special events for the Thurgood Marshall College Fund (TMCF). This person will be responsible for defining and implementing this strategy with a focus on delivering events that will serve as profitable business drivers. TMCF events play a multifaceted role: introducing and engaging new people to the organization, raising substantial dollars to support our mission, and increasing the visibility and awareness of TMCF. The Events Consultant will work with internal and external teams to optimize the impact of the events

The consultant will:

Strategize closely with development and programs teams to develop new ideas and continuous improvements for meetings, events, and conferences, which will drive additional revenue to the organization
Find innovative ways to generate revenue/in-kind support and cut expenses for events
Develop marketing and special events production schedules and corresponding timelines and milestones
Create and reconcile event budgets in excess of $3 million
Select venues for conferences and events in target areas
Assist with the conference and hotel registration process
Collaborate on the production and printing of event collateral materials
Administrative duties to include processing expense reports, scheduling meetings and phone calls
Recruit, train, organize, and support event volunteers
Organize pre/onsite/post logistics of event VIPs Additional projects as requested

Manage pre-event activity including venue site selection, contract negotiation, food and beverage selection, A/V needs, booth design, event staffing and speakers, attendee hotel accommodations, signage, agendas and on-site services

As well as pre-event meetings and reviews with all event attendees and show participants

Negotiate vendor contracts on behalf of TMCF with oversight on execution by senior leadership

Qualifications

Associates Degree, Bachelor’s degree in Marketing, Communications, Advertising or Sales or equivalent event experience
3 to 5 years of experience working in marketing, event, customer service, brand promotions, or sales for non-profit and/or corporate events
Strong project management skills, with great attention to detail
Comfortable in a fast-paced environment and able to manage multiple projects simultaneously
Be a proactive self-starter with the ability to work independently. Need strong ability to set priorities, solve problems, and be resourceful under pressure
Excellent verbal, writing, and presentation skills
Proven ability to work with individuals at all levels of an organization
Diplomatic, energetic, self-motivated, creative, and flexible
Strong organizational skills are necessary to keep multiple short- and long-term projects on track
Ability to work under pressure in order to meet strict deadlines
Outgoing personality with a passion for events and brand activations

Working knowledge of Internet and basic MS Office applications

Ability to work nights and weekends for events

Other duties as assigned